Shortcut Keys for MS Word - Part 1

 This is Amey Kulkarni from Amey Knowledge Hub.

In this Blog I will Share Common Keyboard Short cut for MS Word. 

So Let's begin...

General – MS Word Shortcuts Keys
Create a new document	Ctrl + N
Open document	Ctrl + O
Close document	Ctrl + W
Save document	Ctrl + S
Save document as	F12
Print document	Ctrl + P
Open recent file	Alt then F, R
Undo the last action	Ctrl + Z
Redo the last action	Ctrl + Y
Cut text or object	Ctrl + X
Copy text or object	Ctrl + C
Paste selected text or object	Ctrl + V
Copy text format	Ctrl + Shift + C
Paste text format	Ctrl + Shift + V
Paste and keep source formatting	Ctrl + V, then Ctrl, then K
Paste and keep text only	Ctrl + V, then Ctrl, then T
Show or Hide the Ribbon	Ctrl + F1
Shortcuts Keys on Navigation in Word Documents
Action	Shortcut keys
Jump one character to the left	←
Jump one character to the right	→
Jump one word to the left	Ctrl + ←
Jump one word to the left	Ctrl + →
Jump to the end of a line	End
Jump to the beginning of a line	Home
Jump one line down	↓
Jump one line up	↑
Jump one paragraph down	Ctrl + ↓
Jump one paragraph up	Ctrl + ↑
Jump one screen down	PageDown
Jump one screen up	PageUp
Move to the beginning of the next page	Ctrl + PageDown
Move to the beginning of the previous page	Ctrl + PageUp
Jump to top of the visible window	Alt + Ctrl + PageDown
Jump to the bottom of the visible window	Alt + Ctrl + PageUp
Jump to end of the document	Ctrl + End
Go to a page, bookmark, comment, etc.	Ctrl + G or F5
Go back to the previously edited location in a document	Alt + Ctrl + Z
Go to the last change or revision	Shift + F5
Set and edit bookmarks	Ctrl + Shift + F5
Extend Selection (Select text, move and delete)
Action	Shortcut keys
Extend selection one character to the right	Shift + →
Extend selection one character to the left	Shift + ←
Extend selection one word to the right	Ctrl + Shift + →
Extend selection one word to the right	Ctrl + Shift + ←
Extend selection to the end of a line	Shift + End
Extend selection to the beginning of a line	Shift + Home
Extend selection one line down	Shift + ↓
Extend selection one line up	Shift + ↑
Extend selection one screen down	Shift + PageDown
Extend selection one screen up	Shift + PageUp
Extend selection to end of the document	Ctrl + Shift + End
Extend selection to the beginning of the document	Ctrl + Shift + Home
Extend selection to end of the visible window	Alt + Ctrl + Shift + PageDown
Extend selection to the beginning of the visible window	Alt + Ctrl + Shift + PageUp
Select entire document	Ctrl + A
Turn extend mode on	F8
adds one paragraph to selection	Enter (in extended mode)
Extend selection in extend mode	Arrow keys, PageUp and PageDown
Reduce the size of a selection in extend mode	Shift + F8
Select a vertical block of text in extend mode	Ctrl + Shift + F8
Turn to extend mode off	Esc
Delete one character to the right	Delete
Delete one character to the left	Backspace
Delete one word to the right	Ctrl + Delete
Delete one word to the left	Ctrl + Backspace
Delete one character to the right or delete the selection	Delete
Decrease font size one value	Ctrl + Shift + <
Increase font size one value	Ctrl + Shift + >
Insert special characters, Text elements and Breaks
Action	Shortcut keys
Insert Copyright symbol	Alt + Ctrl + C
Insert Trademark symbol	Alt + Ctrl + T
Insert Registered Trademark symbol	Alt + Ctrl + R
Insert Euro currency symbol	Alt + Ctrl + E
Insert horizontal ellipsis(…)	Alt + Ctrl + .
Insert Em dash	Alt + Ctrl + –
Insert Symbol	Alt then N then U
Insert Footnote	Alt + Ctrl + F
Insert an Endnote	Alt + Ctrl + D
Insert a Hyperlink	Ctrl + K
Insert Citation Mark	Alt + Shift + I
Insert Index Mark	Alt + Shift + X
Insert Paragraph Break	Enter
Insert line break without breaking the paragraph	Shift + Enter
Insert Page Break	Ctrl + Enter
Insert column break	Ctrl + Shift + Enter
Insert Non-breaking space	Ctrl + Shift + Space
Insert Non-Breaking Hyphen	Ctrl + Shift + –
Insert Hyphen	Ctrl + –
Shortcut Keys for Find and Replace in MS Word
Action	Shortcut keys
Open find and replace window	Ctrl + H
Repeat last find after closing find the window	Shift + F4
Jump between find menu and document	Ctrl + Tab
Closed Find and Replace window	Esc
Open Search menu from the navigation pane	Ctrl + F
Shortcut Keys for Format Text and Paragraph  in MS Word
Action	Shortcut Keys
Apply and Remove Bold	Ctrl + B
Apply and Remove Italic	Ctrl + I
Apply and Remove Underline	Ctrl + U
Apply and Remove double-underline	Ctrl + Shift + D
Apply and Remove words underline	Ctrl + Shift + W
Apply and Remove Big capitals	Ctrl + Shift + A
Apply and Remove Small capitals	Ctrl + Shift + K
The open Font dialogue box	Ctrl + D
Increase font size by one value	Ctrl + Shift + >
Decrease font size by one value	Ctrl + Shift + <
Apply and Remove subscript	Ctrl + =
Apply and Remove Superscript	Ctrl + Shift + =
Copy formatting	Ctrl + Shift + C
Paste formatting	Ctrl + Shift + V
Change between all case	Shift + F3
Apply strike-through formatting	Alt + H then 4
Reveal formatting	Shift + F1
Apply and Remove Highlight text feature	Ctrl + Alt + H
MS Word Shortcut Keys for Format Paragraphs & Apply Styles
Action	Shortcut Keys
Right align paragraph	Ctrl + R
Left align paragraph	Ctrl + L
Center align paragraph	Ctrl + E
Justify align paragraph	Ctrl + J
Set line spacing to single space	Ctrl + 1
Set line spacing to double space	Ctrl + 2
Set line spacing to 1.5	Ctrl + 5
Open or Close styles task pane	Alt + Ctrl + Shift + S
Apply Heading 1 style	Alt + Ctrl + 1
Apply Heading 2 style	Alt + Ctrl + 2
Apply Heading 3 style	Alt + Ctrl + 3
Apply Normal Style	Ctrl + Shift + N
Open apply styles task pane	Ctrl + Shift + S
Shortcut Keys for Review Documents in MS Word
Action	Shortcut Keys
Choose the spelling command	F7
Insert a comment	Alt + Ctrl + M
Turn change tracking on and off	Ctrl + Shift + E
Display the selection	Alt + F10
Open the word counting dialog box	Ctrl + Shift + G
Shortcut Keys for Enter some Special fields are as follows:
Action	Shortcut Keys
Insert current Date	Alt + Shift + D
Insert Page number	Alt + Shift + P
Insert Current Time	Alt + Shift + T
Insert Mark citation	Alt + Shift + I
Insert Mark Index	Alt + Shift + X
Insert Table of Content	Alt + Shift + O
Shortcut Keys for Mail Merge are as follows:-
Action	Shortcut Keys
Preview a mail merge	Alt + Shift + K
Merge a document	Alt + Shift + N
Print the merged document	Alt + Shift + M
Edit a mail merge document	Alt + Shift + E
Insert a merge field	Alt + Shift + F